Fwd: Barcamp Auckland 2 Sponsorship - BarCamp Sydney

Message from discussion Fwd: Barcamp Auckland 2 Sponsorship
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From: Stephen Collins <t...@acidlabs.org>
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Subject: Fwd: Barcamp Auckland 2 Sponsorship
Date: Tue, 8 Apr 2008 19:03:39 +1000
References: <846988cc0804080148j56322c78ne4b5c3bfe21b4...@mail.gmail.com>
Sender: Stephen Collins <tri...@gmail.com>


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I saw a mention of BarCamp Auckland on Twitter and decided to say  
"Hi". Even offered to sling a little help their way. I'm sure they're  
running a great, tight event, but $1200 for all-day catering?

Read and tremble.

trib(olicious - thanks to Ajay)

Ludwig's latest email to me with my previous and his first interspered  
below:

Begin forwarded message:

> From: "Barcamp Auckland" <barcampauckl...@ludwignz.com>
> Date: 8 April 2008 6:48:13 PM
> To: "Stephen Collins" <t...@acidlabs.org>
> Subject: Re: Barcamp Auckland 2 Sponsorship
>
> I understand that these events are meant to be organized on-the-fly  
> but we do things slightly differently. I understand if you don't  
> want to sponsor the food after finding out it will cost up to $1200  
> but I'm hoping you'd still like to sponsor some part of the event.  
> I'll try to outline why, and justify our expenses.
>
> Last year, we had 80 attendees. We started at 9 and finished at  
> around 5.30 (our final sessions ran over.) Around 10 people had to  
> leave around 5 to catch flights back to Wellington and such but most  
> people stayed throughout the entire day.
>
> We have lanyards and name badges but these are hardly expensive  
> (they add about $1.20 to each person.) The main costs are the t- 
> shirts and the food. We believe the little touches count.
>
> We get the venue and wifi free, provided we use their caterers. The  
> catering is awesome and really cheap (as I said, around $10pp.) This  
> includes morning tea, lunch and then coffee, tea and biscuits  
> throughout the day.
>
> The t-shirts are the highest expense. We believe that t-shirts  
> should be able to be re-worn without looking like a cheap conference- 
> tee. We design the t-shirts with care and then get them printed with  
> the sponsor logos on the back. It looks good and the sponsors get a  
> good deal out of it (their logo will be re-worn on the attendees'  
> backs later on.)
>
> Yes, this is a high quality Barcamp, and we pride ourselves on the  
> quality. But we don't stray from the key principles of the event.  
> None of the content is organised beforehand. Schedules are made up  
> on the day. The events are free. And everything is kept very  
> transparent. This is still very much an UNconference.
>
> Last year we had nothing but compliments about the event. The  
> sponsors were happy. The attendees were buzzing. We don't want that  
> to change.
>
> I hope you would still like to be part of it,
> Ludwig
>
> On Tue, Apr 8, 2008 at 7:50 PM, Stephen Collins <t...@acidlabs.org>  
> wrote:
> Ludwig
>
> On 08/04/2008, at 2:03 PM, Barcamp Auckland wrote:
> Thank you so much for offering to sponsor Barcamp Auckland 2. For  
> this event we are realistically expecting 120 guests but will limit  
> it to 150. For this reason, we'll be making our calculations on a  
> minimum of 120 people.
> That's an awesome turnout for somewhere the size of Auckland. You  
> must have a very active community. Sydney got somewhere in the  
> vicinity of 150-200 for the whole weekend just gone. And never more  
> than 60-80 at one time, I'd guess.
> From last year, we calculated each attendee cost us about $35 for  
> the day. This is when we add up all our costs, and divide it by the  
> number of attendees. This includes the venue, wifi, food and schwag  
> (lanyard/name-badge and shirt.) For more info:  http://ludwignz.com/index.php/site/journal_entry/more_on_barcamp_auckland/
> You look like you're taking a *really* heavy, conference (as opposed  
> to unconference) approach. We do big sticky labels and a marker for  
> name badges - http://www.flickr.com/photos/adwentures/2391644354/in/set-72157604406127111/ 
> , no lanyards.
> This means you can choose to pay for the food; this sponsorship will  
> be around $1200 as catering is around $10pp.
> Really? I sponsored lunch from Pizza Hut at BarCamp Sydney and fed  
> 60ish people for under AU$160.
>
> There was some bottled water, but that's about AU$25/24x600ml bottles.
>
> I'm still keen to help out, but you're trying too hard, mate. It's  
> an UNconference.
>
> Steve

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<html><body style=3D"word-wrap: break-word; -webkit-nbsp-mode: space; =
-webkit-line-break: after-white-space; "><span class=3D"Apple-style-span" =
style=3D"font-family: -webkit-monospace; font-size: 10px; ">I saw a =
mention of BarCamp Auckland on Twitter and decided to say "Hi". Even =
offered to sling a little help their way. I'm sure they're running a =
great, tight event, but $1200 for all-day =
catering?<div><br></div><div>Read and =
tremble.</div><div><br></div><div>trib(olicious - thanks to =
Ajay)</div><div><br></div><div>Ludwig's latest email to me with my =
previous and his first interspered =
below:</div></span><div><br><html>Begin forwarded message:</html><br =
class=3D"Apple-interchange-newline"><blockquote type=3D"cite"><div><div =
style=3D"margin-top: 0px; margin-right: 0px; margin-bottom: 0px; =
margin-left: 0px; "><font face=3D"Helvetica" size=3D"3" color=3D"#000000" =
style=3D"font: 12.0px Helvetica; color: #000000"><b>From: =
</b></font><font face=3D"Helvetica" size=3D"3" style=3D"font: 12.0px =
Helvetica">"Barcamp Auckland" &lt;<a =
href=3D"mailto:barcampauckl...@ludwignz.com">barcampauckl...@ludwignz.com<=
/a>></font></div><div style=3D"margin-top: 0px; margin-right: 0px; =
margin-bottom: 0px; margin-left: 0px; "><font face=3D"Helvetica" =
size=3D"3" color=3D"#000000" style=3D"font: 12.0px Helvetica; color: =
#000000"><b>Date: </b></font><font face=3D"Helvetica" size=3D"3" =
style=3D"font: 12.0px Helvetica">8 April 2008 6:48:13 =
PM</font></div><div style=3D"margin-top: 0px; margin-right: 0px; =
margin-bottom: 0px; margin-left: 0px; "><font face=3D"Helvetica" =
size=3D"3" color=3D"#000000" style=3D"font: 12.0px Helvetica; color: =
#000000"><b>To: </b></font><font face=3D"Helvetica" size=3D"3" =
style=3D"font: 12.0px Helvetica">"Stephen Collins" &lt;<a =
href=3D"mailto:t...@acidlabs.org">t...@acidlabs.org</a>></font></div><div =
style=3D"margin-top: 0px; margin-right: 0px; margin-bottom: 0px; =
margin-left: 0px; "><font face=3D"Helvetica" size=3D"3" color=3D"#000000" =
style=3D"font: 12.0px Helvetica; color: #000000"><b>Subject: =
</b></font><font face=3D"Helvetica" size=3D"3" style=3D"font: 12.0px =
Helvetica"><b>Re: Barcamp Auckland 2 Sponsorship</b></font></div><div =
style=3D"margin-top: 0px; margin-right: 0px; margin-bottom: 0px; =
margin-left: 0px; min-height: 14px; "><br></div> </div>I understand that =
these events are meant to be&nbsp;organized&nbsp;on-the-fly but we do =
things&nbsp;slightly&nbsp;differently. I understand if you don't want to =
sponsor the food after finding out it will cost up to $1200 but I'm =
hoping you'd still like to sponsor some part of the event. I'll try to =
outline why, and justify our expenses.<div> <br></div><div>Last year, we =
had 80 attendees. We started at 9 and finished at around 5.30 (our final =
sessions ran over.) Around 10 people had to leave around 5 to catch =
flights back to Wellington and such but most people stayed throughout =
the entire day.</div> <div><br></div><div>We have lanyards and name =
badges but these are hardly expensive (they add about $1.20 to each =
person.) The main costs are the t-shirts and the food. We believe the =
little touches count.</div><div><br></div> <div>We get the venue and =
wifi free, provided we use their caterers. The catering is awesome and =
really cheap (as I said, around $10pp.) This includes morning tea, lunch =
and then coffee, tea and biscuits throughout the day.</div> =
<div><br></div><div>The t-shirts are the highest expense. We believe =
that t-shirts should be able to be&nbsp;re-worn without looking like a =
cheap conference-tee. We design the t-shirts with care and then get them =
printed with the sponsor logos on the back. It looks good and the =
sponsors get a good deal out of it (their logo will be re-worn on the =
attendees' backs later on.)</div> <div><br></div><div>Yes, this is a =
high quality Barcamp, and we pride ourselves on the quality. But we =
don't stray from the key principles of the event. None of the content is =
organised beforehand. Schedules are made up on the day. The events are =
free. And everything is kept very transparent. This is still very much =
an UNconference.</div> <div><br></div><div>Last year we had nothing but =
compliments about the event. The sponsors were happy. The attendees were =
buzzing. We don't want that to change.</div><div><br></div><div>I hope =
you would still like to be part of it,</div> =
<div>Ludwig</div><div><br></div><div><div class=3D"gmail_quote">On Tue, =
Apr 8, 2008 at 7:50 PM, Stephen Collins &lt;<a =
href=3D"mailto:t...@acidlabs.org">t...@acidlabs.org</a>> =
wrote:<br><blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 =
.8ex;border-left:1px #ccc solid;padding-left:1ex;"> Ludwig<div =
class=3D"Ih2E3d"><br> On 08/04/2008, at 2:03 PM, Barcamp Auckland =
wrote:<br> <blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 =
.8x;border-left:1px #ccc solid;padding-left:1ex"> Thank you so much for =
offering to sponsor Barcamp Auckland 2. For this event we are =
realistically expecting 120 guests but will limit it to 150. For this =
reason, we'll be making our calculations on a minimum of 120 =
people.</blockquote></div> That's an awesome turnout for somewhere the =
size of Auckland. You must have a very active community. Sydney got =
somewhere in the vicinity of 150-200 for the whole weekend just gone. =
And never more than 60-80 at one time, I'd guess.<div class=3D"Ih2E3d"> =
<blockquote class=3D"gmail_quote" style=3D"margin:0 0 0 =
.8x;border-left:1px #ccc solid;padding-left:1ex"> =46rom last year, we =
calculated each attendee cost us about $35 for the day. This is when we =
add up all our costs, and divide it by the number of attendees. This =
includes the venue, wifi, food and schwag (lanyard/name-badge and =
shirt.) For more info: &nbsp;<a =
href=3D"http://ludwignz.com/index.php/site/journal_entry/more_on_barcamp_a=
uckland/" =
target=3D"_blank">http://ludwignz.com/index.php/site/journal_entry/more_on=
_barcamp_auckland/</a></blockquote></div> You look like you're taking a =
*really* heavy, conference (as opposed to unconference) approach. We do =
big sticky labels and a marker for name badges - <a =
href=3D"http://www.flickr.com/photos/adwentures/2391644354/in/set-72157604=
406127111/" =
target=3D"_blank">http://www.flickr.com/photos/adwentures/2391644354/in/se=
t-72157604406127111/</a>, no lanyards.<div class=3D"Ih2E3d"> <blockquote =
class=3D"gmail_quote" style=3D"margin:0 0 0 .8x;border-left:1px #ccc =
solid;padding-left:1ex"> This means you can choose to pay for the food; =
this sponsorship will be around $1200 as catering is around =
$10pp.</blockquote></div> Really? I sponsored lunch from Pizza Hut at =
BarCamp Sydney and fed 60ish people for under AU$160.<br> <br> There was =
some bottled water, but that's about AU$25/24x600ml bottles.<br> <br> =
I'm still keen to help out, but you're trying too hard, mate. It's an =
UNconference.<br> <br> =
Steve</blockquote></div></div></blockquote></div></body></html>=

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