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BarCamp Sydney |
I saw a mention of BarCamp Auckland on Twitter and decided to say
"Hi". Even offered to sling a little help their way. I'm sure they're
running a great, tight event, but $1200 for all-day catering?
Read and tremble.
trib(olicious - thanks to Ajay)
Ludwig's latest email to me with my previous and his first interspered
below:
Begin forwarded message:
> I understand that these events are meant to be organized on-the-fly
> but we do things slightly differently. I understand if you don't
> want to sponsor the food after finding out it will cost up to $1200
> but I'm hoping you'd still like to sponsor some part of the event.
> I'll try to outline why, and justify our expenses.
> Last year, we had 80 attendees. We started at 9 and finished at
> around 5.30 (our final sessions ran over.) Around 10 people had to
> leave around 5 to catch flights back to Wellington and such but most
> people stayed throughout the entire day.
> We have lanyards and name badges but these are hardly expensive
> (they add about $1.20 to each person.) The main costs are the t-
> shirts and the food. We believe the little touches count.
> We get the venue and wifi free, provided we use their caterers. The
> catering is awesome and really cheap (as I said, around $10pp.) This
> includes morning tea, lunch and then coffee, tea and biscuits
> throughout the day.
> The t-shirts are the highest expense. We believe that t-shirts
> should be able to be re-worn without looking like a cheap conference-
> tee. We design the t-shirts with care and then get them printed with
> the sponsor logos on the back. It looks good and the sponsors get a
> good deal out of it (their logo will be re-worn on the attendees'
> backs later on.)
> Yes, this is a high quality Barcamp, and we pride ourselves on the
> quality. But we don't stray from the key principles of the event.
> None of the content is organised beforehand. Schedules are made up
> on the day. The events are free. And everything is kept very
> transparent. This is still very much an UNconference.
> Last year we had nothing but compliments about the event. The
> sponsors were happy. The attendees were buzzing. We don't want that
> to change.
> I hope you would still like to be part of it,
> Ludwig
> On Tue, Apr 8, 2008 at 7:50 PM, Stephen Collins <t...@acidlabs.org>
> wrote:
> Ludwig
> On 08/04/2008, at 2:03 PM, Barcamp Auckland wrote:
> Thank you so much for offering to sponsor Barcamp Auckland 2. For
> this event we are realistically expecting 120 guests but will limit
> it to 150. For this reason, we'll be making our calculations on a
> minimum of 120 people.
> That's an awesome turnout for somewhere the size of Auckland. You
> must have a very active community. Sydney got somewhere in the
> vicinity of 150-200 for the whole weekend just gone. And never more
> than 60-80 at one time, I'd guess.
> From last year, we calculated each attendee cost us about $35 for
> the day. This is when we add up all our costs, and divide it by the
> number of attendees. This includes the venue, wifi, food and schwag
> (lanyard/name-badge and shirt.) For more info: http://ludwignz.com/index.php/site/journal_entry/more_on_barcamp_auck...
> You look like you're taking a *really* heavy, conference (as opposed
> to unconference) approach. We do big sticky labels and a marker for
> name badges - http://www.flickr.com/photos/adwentures/2391644354/in/set-72157604406...
> , no lanyards.
> This means you can choose to pay for the food; this sponsorship will
> be around $1200 as catering is around $10pp.
> Really? I sponsored lunch from Pizza Hut at BarCamp Sydney and fed
> 60ish people for under AU$160.
> There was some bottled water, but that's about AU$25/24x600ml bottles.
> I'm still keen to help out, but you're trying too hard, mate. It's
> an UNconference.
> Steve