Fwd: Barcamp Auckland 2 Sponsorship - BarCamp Sydney

Message from discussion Fwd: Barcamp Auckland 2 Sponsorship
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From: Mark Pesce <m...@markpesce.com>
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Subject: Re: [BarCampSydney: 84] Fwd: Barcamp Auckland 2 Sponsorship
Date: Tue, 8 Apr 2008 19:23:51 +1000
References: <846988cc0804080148j56322c78ne4b5c3bfe21b48eb@mail.gmail.com> <C9B6A8B6-2263-43AC-BA50-8973F16B66F8@acidlabs.org>

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What, cheeze doodles and coke aren't good enough?

On Apr 8, 2008, at 7:03 PM, Stephen Collins wrote:

> I saw a mention of BarCamp Auckland on Twitter and decided to say  
> "Hi". Even offered to sling a little help their way. I'm sure  
> they're running a great, tight event, but $1200 for all-day catering?
>
> Read and tremble.
>
> trib(olicious - thanks to Ajay)
>
> Ludwig's latest email to me with my previous and his first  
> interspered below:
>
> Begin forwarded message:
>> From: "Barcamp Auckland" <barcampauckl...@ludwignz.com>
>> Date: 8 April 2008 6:48:13 PM
>> To: "Stephen Collins" <t...@acidlabs.org>
>> Subject: Re: Barcamp Auckland 2 Sponsorship
>>
>> I understand that these events are meant to be organized on-the-fly  
>> but we do things slightly differently. I understand if you don't  
>> want to sponsor the food after finding out it will cost up to $1200  
>> but I'm hoping you'd still like to sponsor some part of the event.  
>> I'll try to outline why, and justify our expenses.
>>
>> Last year, we had 80 attendees. We started at 9 and finished at  
>> around 5.30 (our final sessions ran over.) Around 10 people had to  
>> leave around 5 to catch flights back to Wellington and such but  
>> most people stayed throughout the entire day.
>>
>> We have lanyards and name badges but these are hardly expensive  
>> (they add about $1.20 to each person.) The main costs are the t- 
>> shirts and the food. We believe the little touches count.
>>
>> We get the venue and wifi free, provided we use their caterers. The  
>> catering is awesome and really cheap (as I said, around $10pp.)  
>> This includes morning tea, lunch and then coffee, tea and biscuits  
>> throughout the day.
>>
>> The t-shirts are the highest expense. We believe that t-shirts  
>> should be able to be re-worn without looking like a cheap  
>> conference-tee. We design the t-shirts with care and then get them  
>> printed with the sponsor logos on the back. It looks good and the  
>> sponsors get a good deal out of it (their logo will be re-worn on  
>> the attendees' backs later on.)
>>
>> Yes, this is a high quality Barcamp, and we pride ourselves on the  
>> quality. But we don't stray from the key principles of the event.  
>> None of the content is organised beforehand. Schedules are made up  
>> on the day. The events are free. And everything is kept very  
>> transparent. This is still very much an UNconference.
>>
>> Last year we had nothing but compliments about the event. The  
>> sponsors were happy. The attendees were buzzing. We don't want that  
>> to change.
>>
>> I hope you would still like to be part of it,
>> Ludwig
>>
>> On Tue, Apr 8, 2008 at 7:50 PM, Stephen Collins <t...@acidlabs.org>  
>> wrote:
>> Ludwig
>>
>> On 08/04/2008, at 2:03 PM, Barcamp Auckland wrote:
>> Thank you so much for offering to sponsor Barcamp Auckland 2. For  
>> this event we are realistically expecting 120 guests but will limit  
>> it to 150. For this reason, we'll be making our calculations on a  
>> minimum of 120 people.
>> That's an awesome turnout for somewhere the size of Auckland. You  
>> must have a very active community. Sydney got somewhere in the  
>> vicinity of 150-200 for the whole weekend just gone. And never more  
>> than 60-80 at one time, I'd guess.
>> From last year, we calculated each attendee cost us about $35 for  
>> the day. This is when we add up all our costs, and divide it by the  
>> number of attendees. This includes the venue, wifi, food and schwag  
>> (lanyard/name-badge and shirt.) For more info:  http://ludwignz.com/index.php/site/journal_entry/more_on_barcamp_auckland/
>> You look like you're taking a *really* heavy, conference (as  
>> opposed to unconference) approach. We do big sticky labels and a  
>> marker for name badges - http://www.flickr.com/photos/adwentures/2391644354/in/set-72157604406127111/ 
>> , no lanyards.
>> This means you can choose to pay for the food; this sponsorship  
>> will be around $1200 as catering is around $10pp.
>> Really? I sponsored lunch from Pizza Hut at BarCamp Sydney and fed  
>> 60ish people for under AU$160.
>>
>> There was some bottled water, but that's about AU$25/24x600ml  
>> bottles.
>>
>> I'm still keen to help out, but you're trying too hard, mate. It's  
>> an UNconference.
>>
>> Steve
>
> >


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<html><body style=3D"word-wrap: break-word; -webkit-nbsp-mode: space; -webki=
t-line-break: after-white-space; ">What, cheeze doodles and coke aren't good=
 enough?<div><br><div><html>On Apr 8, 2008, at 7:03 PM, Stephen Collins wrot=
e:</html><br class=3D"Apple-interchange-newline"><blockquote type=3D"cite"><=
div style=3D"word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-b=
reak: after-white-space; "><span class=3D"Apple-style-span" style=3D"font-fa=
mily: -webkit-monospace; font-size: 10px; ">I saw a mention of BarCamp Auckl=
and on Twitter and decided to say "Hi". Even offered to sling a little help =
their way. I'm sure they're running a great, tight event, but $1200 for all-=
day catering?<div><br></div><div>Read and tremble.</div><div><br></div><div>=
trib(olicious - thanks to Ajay)</div><div><br></div><div>Ludwig's latest ema=
il to me with my previous and his first interspered below:</div></span><div>=
<br>Begin forwarded message:<br class=3D"Apple-interchange-newline"><blockqu=
ote type=3D"cite"><div><div style=3D"margin-top: 0px; margin-right: 0px; mar=
gin-bottom: 0px; margin-left: 0px; "><font face=3D"Helvetica" size=3D"3" col=
or=3D"#000000" style=3D"font: 12.0px Helvetica; color: #000000"><b>From: </b=
></font><font face=3D"Helvetica" size=3D"3" style=3D"font: 12.0px Helvetica"=
>"Barcamp Auckland" &lt;<a href=3D"mailto:barcampauckl...@ludwignz.com">barc=
ampauckl...@ludwignz.com</a>></font></div><div style=3D"margin-top: 0px; mar=
gin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><font face=3D"Helvet=
ica" size=3D"3" color=3D"#000000" style=3D"font: 12.0px Helvetica; color: #0=
00000"><b>Date: </b></font><font face=3D"Helvetica" size=3D"3" style=3D"font=
: 12.0px Helvetica">8 April 2008 6:48:13 PM</font></div><div style=3D"margin=
-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><font =
face=3D"Helvetica" size=3D"3" color=3D"#000000" style=3D"font: 12.0px Helvet=
ica; color: #000000"><b>To: </b></font><font face=3D"Helvetica" size=3D"3" s=
tyle=3D"font: 12.0px Helvetica">"Stephen Collins" &lt;<a href=3D"mailto:trib=
@acidlabs.org">t...@acidlabs.org</a>></font></div><div style=3D"margin-top: =
0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><font face=
=3D"Helvetica" size=3D"3" color=3D"#000000" style=3D"font: 12.0px Helvetica;=
 color: #000000"><b>Subject: </b></font><font face=3D"Helvetica" size=3D"3" =
style=3D"font: 12.0px Helvetica"><b>Re: Barcamp Auckland 2 Sponsorship</b></=
font></div><div style=3D"margin-top: 0px; margin-right: 0px; margin-bottom: =
0px; margin-left: 0px; min-height: 14px; "><br></div> </div>I understand tha=
t these events are meant to be&nbsp;organized&nbsp;on-the-fly but we do thin=
gs&nbsp;slightly&nbsp;differently. I understand if you don't want to sponsor=
 the food after finding out it will cost up to $1200 but I'm hoping you'd st=
ill like to sponsor some part of the event. I'll try to outline why, and jus=
tify our expenses.<div> <br></div><div>Last year, we had 80 attendees. We st=
arted at 9 and finished at around 5.30 (our final sessions ran over.) Around=
 10 people had to leave around 5 to catch flights back to Wellington and suc=
h but most people stayed throughout the entire day.</div> <div><br></div><di=
v>We have lanyards and name badges but these are hardly expensive (they add =
about $1.20 to each person.) The main costs are the t-shirts and the food. W=
e believe the little touches count.</div><div><br></div> <div>We get the ven=
ue and wifi free, provided we use their caterers. The catering is awesome an=
d really cheap (as I said, around $10pp.) This includes morning tea, lunch a=
nd then coffee, tea and biscuits throughout the day.</div> <div><br></div><d=
iv>The t-shirts are the highest expense. We believe that t-shirts should be =
able to be&nbsp;re-worn without looking like a cheap conference-tee. We desi=
gn the t-shirts with care and then get them printed with the sponsor logos o=
n the back. It looks good and the sponsors get a good deal out of it (their =
logo will be re-worn on the attendees' backs later on.)</div> <div><br></div=
><div>Yes, this is a high quality Barcamp, and we pride ourselves on the qua=
lity. But we don't stray from the key principles of the event. None of the c=
ontent is organised beforehand. Schedules are made up on the day. The events=
 are free. And everything is kept very transparent. This is still very much =
an UNconference.</div> <div><br></div><div>Last year we had nothing but comp=
liments about the event. The sponsors were happy. The attendees were buzzing=
. We don't want that to change.</div><div><br></div><div>I hope you would st=
ill like to be part of it,</div> <div>Ludwig</div><div><br></div><div><div c=
lass=3D"gmail_quote">On Tue, Apr 8, 2008 at 7:50 PM, Stephen Collins &lt;<a =
href=3D"mailto:t...@acidlabs.org">t...@acidlabs.org</a>> wrote:<br><blockquo=
te class=3D"gmail_quote" style=3D"margin:0 0 0 .8ex;border-left:1px #ccc sol=
id;padding-left:1ex;"> Ludwig<div class=3D"Ih2E3d"><br> On 08/04/2008, at 2:=
03 PM, Barcamp Auckland wrote:<br> <blockquote class=3D"gmail_quote" style=
=3D"margin:0 0 0 .8x;border-left:1px #ccc solid;padding-left:1ex"> Thank you=
 so much for offering to sponsor Barcamp Auckland 2. For this event we are r=
ealistically expecting 120 guests but will limit it to 150. For this reason,=
 we'll be making our calculations on a minimum of 120 people.</blockquote></=
div> That's an awesome turnout for somewhere the size of Auckland. You must =
have a very active community. Sydney got somewhere in the vicinity of 150-20=
0 for the whole weekend just gone. And never more than 60-80 at one time, I'=
d guess.<div class=3D"Ih2E3d"> <blockquote class=3D"gmail_quote" style=3D"ma=
rgin:0 0 0 .8x;border-left:1px #ccc solid;padding-left:1ex"> From last year,=
 we calculated each attendee cost us about $35 for the day. This is when we =
add up all our costs, and divide it by the number of attendees. This include=
s the venue, wifi, food and schwag (lanyard/name-badge and shirt.) For more =
info: &nbsp;<a href=3D"http://ludwignz.com/index.php/site/journal_entry/more=
_on_barcamp_auckland/" target=3D"_blank">http://ludwignz.com/index.php/site/=
journal_entry/more_on_barcamp_auckland/</a></blockquote></div> You look like=
 you're taking a *really* heavy, conference (as opposed to unconference) app=
roach. We do big sticky labels and a marker for name badges - <a href=3D"htt=
p://www.flickr.com/photos/adwentures/2391644354/in/set-72157604406127111/" t=
arget=3D"_blank">http://www.flickr.com/photos/adwentures/2391644354/in/set-7=
2157604406127111/</a>, no lanyards.<div class=3D"Ih2E3d"> <blockquote class=
=3D"gmail_quote" style=3D"margin:0 0 0 .8x;border-left:1px #ccc solid;paddin=
g-left:1ex"> This means you can choose to pay for the food; this sponsorship=
 will be around $1200 as catering is around $10pp.</blockquote></div> Really=
? I sponsored lunch from Pizza Hut at BarCamp Sydney and fed 60ish people fo=
r under AU$160.<br> <br> There was some bottled water, but that's about AU$2=
5/24x600ml bottles.<br> <br> I'm still keen to help out, but you're trying t=
oo hard, mate. It's an UNconference.<br> <br> Steve</blockquote></div></div>=
</blockquote></div><br> <br> </div><br></blockquote></div><br></div></body><=
/html>
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