> I saw a mention of BarCamp Auckland on Twitter and decided to say
> "Hi". Even offered to sling a little help their way. I'm sure
> they're running a great, tight event, but $1200 for all-day catering?
> Read and tremble.
> trib(olicious - thanks to Ajay)
> Ludwig's latest email to me with my previous and his first
> interspered below:
> Begin forwarded message:
>> From: "Barcamp Auckland" <barcampauckl...@ludwignz.com>
>> Date: 8 April 2008 6:48:13 PM
>> To: "Stephen Collins" <t...@acidlabs.org>
>> Subject: Re: Barcamp Auckland 2 Sponsorship
>> I understand that these events are meant to be organized on-the-fly
>> but we do things slightly differently. I understand if you don't
>> want to sponsor the food after finding out it will cost up to $1200
>> but I'm hoping you'd still like to sponsor some part of the event.
>> I'll try to outline why, and justify our expenses.
>> Last year, we had 80 attendees. We started at 9 and finished at
>> around 5.30 (our final sessions ran over.) Around 10 people had to
>> leave around 5 to catch flights back to Wellington and such but
>> most people stayed throughout the entire day.
>> We have lanyards and name badges but these are hardly expensive
>> (they add about $1.20 to each person.) The main costs are the t-
>> shirts and the food. We believe the little touches count.
>> We get the venue and wifi free, provided we use their caterers. The
>> catering is awesome and really cheap (as I said, around $10pp.)
>> This includes morning tea, lunch and then coffee, tea and biscuits
>> throughout the day.
>> The t-shirts are the highest expense. We believe that t-shirts
>> should be able to be re-worn without looking like a cheap
>> conference-tee. We design the t-shirts with care and then get them
>> printed with the sponsor logos on the back. It looks good and the
>> sponsors get a good deal out of it (their logo will be re-worn on
>> the attendees' backs later on.)
>> Yes, this is a high quality Barcamp, and we pride ourselves on the
>> quality. But we don't stray from the key principles of the event.
>> None of the content is organised beforehand. Schedules are made up
>> on the day. The events are free. And everything is kept very
>> transparent. This is still very much an UNconference.
>> Last year we had nothing but compliments about the event. The
>> sponsors were happy. The attendees were buzzing. We don't want that
>> to change.
>> I hope you would still like to be part of it,
>> Ludwig
>> On Tue, Apr 8, 2008 at 7:50 PM, Stephen Collins <t...@acidlabs.org>
>> wrote:
>> Ludwig
>> On 08/04/2008, at 2:03 PM, Barcamp Auckland wrote:
>> Thank you so much for offering to sponsor Barcamp Auckland 2. For
>> this event we are realistically expecting 120 guests but will limit
>> it to 150. For this reason, we'll be making our calculations on a
>> minimum of 120 people.
>> That's an awesome turnout for somewhere the size of Auckland. You
>> must have a very active community. Sydney got somewhere in the
>> vicinity of 150-200 for the whole weekend just gone. And never more
>> than 60-80 at one time, I'd guess.
>> From last year, we calculated each attendee cost us about $35 for
>> the day. This is when we add up all our costs, and divide it by the
>> number of attendees. This includes the venue, wifi, food and schwag
>> (lanyard/name-badge and shirt.) For more info: http://ludwignz.com/index.php/site/journal_entry/more_on_barcamp_auck...
>> You look like you're taking a *really* heavy, conference (as
>> opposed to unconference) approach. We do big sticky labels and a
>> marker for name badges - http://www.flickr.com/photos/adwentures/2391644354/in/set-72157604406...
>> , no lanyards.
>> This means you can choose to pay for the food; this sponsorship
>> will be around $1200 as catering is around $10pp.
>> Really? I sponsored lunch from Pizza Hut at BarCamp Sydney and fed
>> 60ish people for under AU$160.
>> There was some bottled water, but that's about AU$25/24x600ml
>> bottles.
>> I'm still keen to help out, but you're trying too hard, mate. It's
>> an UNconference.
>> Steve
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